Sentencia de Tribunal Apelativo de 12 de Abril de 2021, número de resolución KLRA202100109
| Emisor | Tribunal Apelativo |
| Número de resolución | KLRA202100109 |
| Tipo de recurso | KLRA |
| Fecha de Resolución | 12 de Abril de 2021 |
| | | Revisión administrativa procedente de la Oficina Central de Recuperación, Reconstrucción y Resiliencia (COR3); División de la Autoridad para las Alianzas Público-Privadas de PR Sobre: Impugnación de Subasta # COR3-RFP-2020-02 |
Panel integrado por su presidente, el Juez Hernández Sánchez, la Jueza Brignoni Mártir y la Jueza Grana Martínez.
Grana Martínez, Juez Ponente
En San Juan, Puerto Rico, a 12 de abril de 2021.
La recurrente, Tidal Basin Caribe LLC, solicita que revisemos el Aviso de Adjudicación emitido por la Oficina Central de Recuperación, Reconstrucción y Resiliencia (COR3) a favor de Innovative Emergency Management Inc. (IEM) y a DCMC Partners LLC (DCMC).
El 15 de marzo de 2021, COR3 solicitó un término para contestar el recurso y anejó una certificación acreditando que para el 12 de marzo de 2021 la totalidad del expediente del RFP estaba incluida en su portal.
Tidal Basin presentó un Alegato Suplementario.
COR3, IEM y DCMC presentaron por separado sus respectivos alegatos en oposición al recurso.
Los hechos pertinentes a las controversias planteadas son los siguientes.
El 10 de agosto de 2020, la recurrida emitió un Public Notice for Request for Proposals for Fema Hazard Mitigation Grant Program Support and Technical Assistance (HMGP), Solicitud de Propuesta de Apoyo y Asistencia Técnica para el Programa de Subvención para Mitigación de Riesgos de FEMA y publicó el Request for Proposal (RFP) Requerimiento de Propuestas con los requisitos y la forma de evaluación. Véase, págs. 175-232 del apéndice del recurso.
A continuación, transcribimos las secciones pertinentes a las controversias planteadas en este recurso:
3.7 Proposal must be submitted in accordance with the schedule described in Section 3.2 Any Proposal or responses to the RFP submitted after the prescribed deadline with not be accepted absent extreme extenuating circumstances as determined in the sole discretion of COR 3. Véase, pág. 184 del apéndice del recurso.
The Respondent must provide a copy of the most recent audited financial statements and any other relevant information, along with a summary as to why this information demonstrates Respondents financial capacity to comply with all requirements imposed by or as a result of the contract to be awarded pursuant to this RFP, including but limited to the ability to pay employees and subcontractors even when awaiting payment of invoices under this engagement. This section should also include a statement making a firm commitment that the Respondent will pay its employees and sub-contractors without regard to the timing of payment by COR3 and the Government of Puerto Rico. The audited financial statement will not count towards the page limit for this section or the overall page. Limit for the Proposal, pág. 185 del apéndice del recurso.
3.11 Selection of Proposal in Best Interest of Puerto Rico
Notwithstanding the selection criteria set forth in the RFP, COR3 reserves the right to select a Proposal that in the sole judgment, is consistent with and responsive to the goals of the Governments HMGP plan irrespective of whether it is the apparent lowest-priced Proposal, if it in determined by COR3 and/or the Authority to be in the best interest of Puerto Rico. Véase, pág. 187 del apéndice del recurso.
3.16 Waiver of Informalities
COR-3 reserves the right to waive any informalities and/or irregularities in a Proposal if it determines that doing so is in the best interest of the impacted committees of the Government of Puerto Rico.
Véase, pág. 187 del apéndice del recurso.
6.6.4 By submitting a Proposal each Respondent agrees that if the Proposal is accepted, they will negotiate in good faith and enter into a contract with COR3, for the Term set forth in this RFP (as defined in the agreement), including all exhibits and attachments hereto. Each Respondent also accepts all terms and conditions of this RFP and any amendment thereto. The Proposal and any additional information submitted by the Respondent or negotiated between Respondent and COR3 prior to selection together with this RFP and any addenda hereto, will serve as confirmations of Respondents acceptance of all terms and conditions therein. Véase, págs. 200-201 del apéndice del recurso.
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INVOICING AND PAYMENTS
Payments Schedule; Invoices will be processed for payment only after approval by COR3s Contract Manager or other designee, and after COR3 review and approval of all submitted expenses. Approval for payment shall not be granted until appropriate and quality deliverables are received pursuant to the Task Orders issued by COR3, and documentation is provided and determined to be correct accurate and consistent with COR3s Task Order, Government of Puerto Rico and federal reimbursement requirements. Respondents should expect to be paid within a reasonable time after invoice acceptance. For these reasons, Respondents should demonstrate in their Proposals that they have sufficient financial capacity to continue to pay all staff and subcontractors in a timely manner and continue to perform under any eventual contract with COR3 without interruption or delay. Véase, págs. 202-203 del Apéndice del recurso.
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SELECTION CRITERIA AND REQUIREMENTS
8.1 Evaluation Methodology
COR 3 will review all qualified responses to this RFP and select the proposal that is determined to be in the best interest of the public in accordance the interest of this RFP. All proposals will first be screened for completeness and adherence to the requirements of this RFP. COR3 will no consider substantively incomplete or non-responsive proposals. A non-responsive proposal is a proposal that was not submitted in a timely manner, or that fails to meet the material terms and conditions of this RFP as determined by COR3.
COR3 alone reserve the right to waive any informality in any proposal and to accept any proposal which it considers to be in the best interest of the public and to reject any or all proposals. The decision of COR3 in this regard shall be final.
The Proposal received in response to this RFP will be evaluated and ranked, by a Proposal Evaluation Committee, in accordance with the process and evaluation criteria contained below. The Evaluation Committee shall be composed of three COR3 employees appointed by COR3s Executive Director.
After thoroughly reading and reviewing this RFP, each Evaluation Committee member shall conduct his or her independent evaluation of the proposals received and grade the responses on their merit in accordance with the evaluation criteria set forth in the following table. Point assignment for each evaluation criterion will be at the discretion of each Evaluation Committee member. Total point assignments from each Committee member will be added together for a total overall score. This total score for each Respondent will determine the order of the Respondents ranking.
If two or more top-ranking Respondent score within 10 points of each other, COR 3 reserves de right (but not the obligation to request that those Respondents participate in an in-person or telephone interview and/or provide additional written information. If this occurs, only those Respondents will be under consideration for eventual contract award. Those Respondents will be provided the opportunity to make a brief presentation based entirely upon the proposal as submitted to COR3, and the Evaluation Committee will be able to ask question related to their review of the Respondents proposal or consistent with the intent of the RFP. Based on the result of the interview and/ or review of the additional information submitted for review. Evaluation Committee Members will each assign up to an additional 25 points to each Respondents score and the average of the score assigned by each Evaluation Committee Member for each Respondent will be used to modify the final rankings. COR3 may award multiple contracts based on Respondent qualifications.
In addition, the contracts awarded by this solicitation may be used by any political subdivision of the Government of Puerto Rico or eligible FEMA Public Assistance sub-grantee upon the consent of COR3, the prospective political subdivision or eligible sub-grantee, and the Respondent.
Due to the exigencies related to the work required under this RFP, time is of the essence.
Criteria for proposal evaluations are as follows:
Cover page Pass /Fail Transmittal Letter Pass / Fail Firm Experience 20 points Financial Capacity 15 points Proposed Approach and Organization 15 points Proposed Personnel and Experience 15 points Inclusion of Small Minority, and Women-owned businesses 5 points Local Parties 5 points Cost Proposal (Hourly and by Deliverables) 25 points Commitment to Complying with all applicable Federal and Puerto Rico Law Pass / Fail Evidence of Insurance Pass /Fail Véase, págs. 203-204 del apéndice.
8.2 Firm Experience
Respondents must demonstrate experience and success in governmental affairs. Particular consideration will be given to respondents who have knowledge and expertise in FEMA HMGP knowledge and expertise in energy, telecommunications, water and transportation. Previous experience with federally funded hurricane relief programs, will be factored into experience.
Respondents that demonstrate they have the staff available to begin immediately may be scored higher than those who need more time, or whose responses are vague. COR3 is...
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